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The Moonshot Factory
2020-03-03T10:19:06-05:00 X, The Moonshot Factory
REFS Facilities Programs Manager

Real Estate & Workplace Services

Mountain View, CA

X is Alphabet’s moonshot factory where uncomfortably ambitious, world-changing ideas are developed and taken out into the world. X projects have the potential to transform the lives of billions of people and make the world a radically better place. For X to be successful, we have to repeatedly turn breakthrough technology ideas into products that solve large problems in the world, and create meaningful businesses for Alphabet.

In this role you will manage Facilities Programs for X’s Real Estate and Facilities Services Team. This includes making sure our soft services (janitorial, landscaping, etc) are five star and serving the needs of our business. You are responsible for overseeing a team of vendors, keeping a close pulse on the health of our partnerships and making sure our day-to-day needs are met: great service at the right price. You are also responsible for building and iterating on how the REFS team communicates internally and externally. Finally, you act as the glue between our Facilities, Planning, and Safety teams, supporting all of them to provide a cohesive experience for all Xers.

Responsibilities:

  • Work with vendor partners and peers to cultivate and ensure a productive, collaborative, friendly and fun work environment that fosters innovation and productivity in support of X’s unique culture.
  • Strategically manage the Real Estate and Facilities team’s Communications, including building out resources and processes for communicating in different mediums at different scales.
  • Own strategic engagement and manage relationships with Facilities service vendors, specifically overseeing janitorial, landscaping, and other soft services.  
  • Find innovative ways to streamline and enhance service delivery from our vendors.
  • Support the management of financial processes, including: invoicing standards, spend guidelines, and budgeting tools, and auditing of vendors; and maintenance of existing accounts/vendor relationships.
  • Assist Environmental Health and Safety team in day to day management of the site, ensuring a strong partnership between EHS and REFS.

Minimum qualifications:

  • Education: BA/BS degree 
  • Minimum 3-5 years work experience in a program management role with a strong customer focus.
  • Strong “What If” and “Why Not” attitude.
  • Experience managing relationships with a group of vendors: setting expectations and holding them accountable.
  • Ability to balance the needs of the business with the expectations of the client.
  • Excellent verbal and written communication skills, ability to present in a formal setting, and ability to adapt communication and work style based on cultural differences.
  • Proficient in the use of common business software programs; familiarity with google applications desired

Preferred qualifications:

  • Understanding and knowledge of industry trends and direction.
  • Demonstrated ability to handle multiple requests and work in a fast paced environment.
  • Demonstrated ability to work well both as an individual contributor and within a large cross-functional team.
  • Previous experience developing and managing budget process with strong knowledge of contract management, and purchasing procedures.

 

At X, we don't just accept difference - we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products and our community. We are proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

If you have a disability or special need that requires accommodation, please contact us at: x-accommodation-request@x.team.

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